This page provides information for requesting access to student data and UES enterprise systems and applications. Every department has an access coordinator assigned that can aid in the request and training procedures for all systems and applications below.
Prior to beginning this process, employees' paperwork must be processed by University Human Resource Services (UHRS) and employees must create their IU Computing accounts.
Prior to gaining access to student data, the employee for whom access is requested must read and agree to appropriate data handling use statements outlined in the Acceptable Use Agreement for Access to Technology and Information Resources for Employees
Complete the FERPA Compliance Training
Check your FERPA Compliance Status
After the employee has completed the the FERPA tutorial and the Acceptable Use Agreement, the department access coordinator makes the access request using the form(s) below.
| System/Application | Request | Help | CAS Required |
|---|---|---|---|
Student Information System (SIS)SIS supports prospect and recruiting activities, admissions processing, financial aid processing, registration, advising, degree processing, student billing, and account management and self-service | Go to | More | Yes |
AdRxThis tool allows users to reach advising resources in one place | Go to | More | Yes |
IUF Scholarship Reimbursement eDocIU Foundation scholarship e-doc form that authorized department users submit for reimbursement. | Go to | More | Yes |
Indiana University Information Environment (IUIE) - User initiatedIUIE is a centrally maintained, enterprise-wide, web-based decision support application and reporting environment | Go to | More | Yes |
Constituent Relationship Management (CRM)Constituent relationship management (CRM) platform for managing data and communications across the university | Go to | More | Yes |
OnBaseDocument management system that allows scanning, storing and retrieving of paper documents and other files (e.g. Word, Excel, PDF documents). | Go to | More | Yes |
Student Data RequestGeneral inquiry for release of student data. | Go to | More | Some |
ParchmentParchment is a web-based solution for you to request, receive, and analyze electronic transcripts. | Yes | ||
StellicThis tool allows users to reach advising resources in one place | Go to | More | Yes |
For questions regarding access to these UES systems, or others, please contact your department access coordinator or email us at datamgmt@iu.edu.
Student data resides in many applications at the unit and department level. If you have questions about request procedures for department applications (e.g. Symplicity, MyStudent Body, eDrop/eAdd, etc...) containing student data, contact us below:
